Understanding USARC Finance Forms

The United States Army Reserve Command (USARC) utilizes a variety of finance forms to manage funds, process payments, and ensure accountability. These forms are essential for reservists to receive reimbursements for authorized expenses incurred during training, deployments, and other official duties. Navigating these forms can sometimes be confusing, so understanding their purpose and proper completion is critical.

Common USARC Finance Forms

Several forms are frequently used by reservists when dealing with USARC finance. Here are a few of the most important ones:

• DD Form 1351-2 (Travel Voucher or Subvoucher): This is arguably the most crucial form for reservists. It's used to claim reimbursement for travel expenses, including mileage, lodging, meals (per diem), and other incidentals. Accurate and complete documentation, such as receipts and orders, are essential when submitting this form. Mistakes on the DD Form 1351-2 can lead to delays in payment or even denial of the claim. Ensure you understand the current Joint Travel Regulations (JTR) regarding allowable expenses.
• SF 1164 (Claim for Reimbursement for Expenditures on Official Business): This form is used for claiming reimbursement for non-travel related expenses incurred while conducting official business. Examples include purchasing office supplies, paying for minor repairs, or covering registration fees for authorized training events. Detailed receipts are always required as supporting documentation.
• DD Form 2886 (Government Travel Card (GTC) Statement of Disputed Item(s)): If you identify unauthorized charges or errors on your Government Travel Card statement, you must complete and submit this form promptly to dispute the transaction and prevent potential financial penalties. Include clear explanations and any supporting documentation.
• Direct Deposit Form (Various): It's imperative to ensure your direct deposit information is accurate and up-to-date with the Defense Finance and Accounting Service (DFAS). Using the appropriate direct deposit form, usually available through your unit or MyPay, prevents delays or misdirection of payments.

Key Considerations for Form Completion

Accuracy and completeness are paramount when filling out any USARC finance form. Here are some crucial points to remember:

• Read Instructions Carefully: Each form has specific instructions that must be followed precisely. Ignoring these instructions can result in rejection of the claim.
• Provide Supporting Documentation: Always include all necessary supporting documentation, such as receipts, orders, and authorizations. Original receipts are generally preferred.
• Ensure Legibility: Illegible handwriting can cause delays or errors in processing. When possible, type or print clearly.
• Double-Check Your Work: Before submitting any form, review it carefully for accuracy. Verify all dates, amounts, and contact information.
• Seek Assistance: If you are unsure about how to complete a form, don't hesitate to ask for help from your unit's finance personnel or a more experienced colleague.

Where to Find Forms and Resources

USARC finance forms are typically available through your unit's administrative section, the DFAS website, or MyPay. Online resources, such as the JTR, can also provide valuable guidance on allowable expenses and reimbursement procedures.

By understanding the purpose of these forms and adhering to proper completion procedures, reservists can ensure timely and accurate reimbursement for their authorized expenses.